Your privacy, our priority
At Proud Recruitment, we are deeply committed to protecting your personal information. This privacy notice details how we collect, use, and safeguard your data, ensuring transparency and trust in every interaction. Effective Date: 25 June 2025.
Who we are and what we cover
Proud Recruitment Limited ("we", "us", "our") is a leading recruitment and inclusion training company based in London, United Kingdom. We specialise in recruitment services for employers, sourcing talent, and supporting the entire recruitment process. We also empower LGBTQ+ individuals in finding employment and provide vital LGBTQ+ awareness and inclusion training to businesses.
This Privacy Notice covers how we handle personal data related to employer/B2B marketing, our recruitment services, general business enquiries, and website use. It applies to website visitors, employer contacts, prospective partners, and those who contact us for business enquiries.
For specific details on candidate data processing, please refer to our separate candidate privacy notice provided when you engage with our candidate services.
Contact us:
Company name: Proud Recruitment Limited
Email: info@proud-recruitment.uk
Phone: 07539115876
Website: https://www.proud-recruitment.uk/
Instagram: @proudrecruitment
What personal data we collect
We collect personal data to deliver our services effectively and responsibly. For employer clients, employer contacts, and business-to-business (B2B) contacts, we may collect information about individuals within prospective or current client organisations. This includes contact details, job titles, communication history, and any information necessary to manage our professional relationship and provide recruitment or training services.
When you visit our website, we collect minimal technical data such as your IP address (often anonymised), device and browser information, pages visited, and basic usage analytics. If applicable, we also manage cookie preferences and identifiers. Our goal is to minimise tracking and offer clear cookie choices.
For candidates, personal data processing is detailed in a separate candidate privacy notice, ensuring comprehensive information at the point of engagement.
Where we get your data:
We gather data directly from you, from your organisation's public channels (like contact or team pages), public professional sources (e.g., LinkedIn), and referrals. We only collect information essential for the purposes outlined in this notice and do not sell personal data.
How and why we use your data
We use your personal data to fulfil our commitment to providing exceptional recruitment and training services. This includes responding to your enquiries, delivering recruitment services for employer clients (from vacancy briefing and candidate sourcing to interview coordination and post-placement follow-up), and managing placements. We also use data to provide our LGBTQ+ inclusion and awareness training, arrange meetings, and send relevant B2B marketing where permissible.
Our data use extends to managing client relationships, administering contracts, processing invoicing, and continually improving our services based on your needs. Our lawful basis for processing often relies on legitimate interests, allowing us to grow our business responsibly, communicate about relevant services, and manage professional relationships within a B2B context. You have the right to object to this at any time.
Special category data:
We do not intentionally collect special category data (e.g., sexual orientation or gender identity) from employer or business contacts. Any processing of such data for candidates is handled under our separate candidate privacy notice, strictly under valid UK GDPR conditions, such as explicit consent.
Sharing your data and your rights
We value your trust and assure you that we do not sell your personal data. We only share information in limited circumstances to facilitate our services. This includes sharing with internal team members who require access to fulfil their duties, trusted service providers (e.g., IT hosting, email, CRM systems) who operate under strict contractual obligations, and professional advisers (e.g., lawyers, accountants) for compliance purposes. We may also share with clients and corporate partners when necessary to deliver requested services, with candidate sharing managed under our specific candidate privacy notice. Finally, we may share data with regulators or law enforcement when legally required. We always ensure only the minimum necessary data is shared for these specific purposes.
Your rights:
Under UK GDPR, you have several rights regarding your personal data, including the right to access, rectification, erasure, restriction of processing, data portability, and to object to processing. To exercise any of these rights, please contact us at info@proud-recruitment.uk. We will respond within one calendar month.
B2B marketing and how to opt out:
We send B2B marketing emails in compliance with PECR and UK GDPR, ensuring they are relevant to your role. You can opt out at any time by replying "opt out" or "unsubscribe" to any marketing email, or by emailing us at info@proud-recruitment.uk, or calling us on 07539115876. Opting out stops marketing messages, but we may still contact you for non-marketing reasons related to our services.
Data security and international transfers
The security of your personal information is paramount to us. We implement robust technical and organisational measures to protect your data from unauthorised access, loss, or misuse. These measures include using secure email and cloud storage systems, employing strong password protection and access controls, and regularly reviewing our data handling practices to maintain the highest standards of security.
International transfers:
We may utilise trusted cloud-based service providers (for email, document storage, CRM, etc.) which could involve transferring or storing personal data outside the UK. When such transfers occur, we ensure that appropriate safeguards are in place. This includes transferring data to countries with an adequate level of protection, or by using the UK International Data Transfer Agreement (IDTA) and/or the UK Addendum to the EU Standard Contractual Clauses, alongside thorough risk assessments and contractual protections. We only engage with reputable providers and take all necessary steps to safeguard your data during international transfers.
Cookies and complaints
Our website may use cookies to enhance your user experience and gather limited technical data. For comprehensive details on how we use cookies, what types are employed, and how you can manage your preferences, please refer to our dedicated Cookie Policy. We are committed to transparency regarding our cookie practices.
Complaints:
If you have concerns about how we've handled your personal data, we encourage you to contact us first so we can address and resolve your issue directly. However, you also have the right to lodge a complaint with the UK supervisory authority:
Information Commissioner's Office (ICO)
Website: https://ico.org.uk/
Telephone: 0303 123 1113
Changes to this notice and contact us
We may periodically update this Privacy Notice to reflect changes in our practices or legal requirements. The most current version will always be available on our website at https://www.proud-recruitment.uk/privacy-notice. We recommend reviewing it regularly to stay informed.
For any questions about this Privacy Notice or to exercise your data rights, please contact us:
Proud Recruitment Limited
Email: info@proud-recruitment.uk
Phone: 07539115876
Website: https://www.proud-recruitment.uk/
Proud to hire. Proud to be you.
Disclaimer: This Privacy Notice is provided as general information and may require tailoring for specific systems, suppliers, and processing activities. Last Updated: 25 June 2025.